HQ Rental Software or OneRental
HQ suits car and van rentals that want telematics, a native app and many payment gateways. OneRental suits mixed fleets of vehicles, boats and machines that want no setup fee and a public price up to 100 units.
Data from hqrentalsoftware.com, checked 11 October 2026. OneRental is not affiliated with HQ Rental Software.
HQ Rental Software is car and van rental software used by 1,250+ operators in 85+ countries. It offers a booking engine, 15+ payment gateways, a damage map, a native mobile app and its own telematics, with a one-time onboarding fee on every plan.
Choose OneRental if
- you rent out boats, bikes, water sports gear or machines as well as vehicles
- you would rather not pay an onboarding fee
- you want a booking site on your own domain without paying for a website build
- your team works in Polish as well as English
Choose HQ Rental Software if
- you need telematics or a native mobile app
- customers should pay online through one of many gateways
- you sell through channels such as Expedia or Kayak
The facts side by side
Prices before tax, the same fleet size. Every fact about the other product comes from its public pages.
Cars, campervans, motorcycles, trailers, boats, water sports, bikes and machines, in one account
Car and van rental, adapts to motorbikes, boats and equipment
English and Polish, in the app and on the booking page
Over 30 languages, Polish not named; several languages from the Standard plan
Currency and VAT from the company’s country, net and gross prices
Multi-currency; sales tax can be named VAT
Starter: €29 a month, €23 a month billed yearly, excl. VAT
Basic: $120 a month (up to 10 vehicles), plus $550 onboarding
Growth: €89 a month, €69 a month billed yearly, excl. VAT
Standard: $175 a month (up to 25), plus $950 onboarding
Pro: €149 a month, €119 a month billed yearly, excl. VAT
Enterprise calculator: $413 a month, plus $1,500 onboarding
None
One-time onboarding: $550, $950 or $1,500 by plan
No booking commission
Not publicly stated; channel fees may apply
30 days, no card
7 days, no card
Starter: 5 units, 3 people, 1 branch. Growth: 25 units, 15 people, 5 branches. Pro: 100 units, unlimited people, unlimited branches.
10, 25 or 50 vehicles, more on Enterprise; one branch per plan, extra branches $50 a month each
Yes, from Growth, on your own domain too
Booking engine on your website and a hosted link; custom domain not stated; websites built as a paid service from $550
Yes, on every plan
Yes, on every plan
Paid on site, at pickup
Yes: 15+ gateways including Stripe and PayPal
Yes: a deposit on the booking, settled at return
Yes, online card deposits and holds
Yes: contract and protocol PDFs, signed on a tablet, damage on a drawing with photos
Yes: agreements, e-signature and a damage map at pickup and return
No
Yes: an add-on at $25 a month on Basic, included from Standard
Yes: owner, manager and staff
Yes: roles, access control, two-factor sign-in and audit logs
Web app on phone and tablet
Native iOS and Android app on every plan
Free: we move your fleet and bookings by hand, on every plan
Assisted import, using onboarding support credits
Phone and email on every plan
Tickets, chat and a knowledge base; account manager on Pro and Enterprise
No
Yes: own telematics at $8 per vehicle a month, plus Geotab and others
What the first year costs
Every fee from the public price lists, at the same number of units.
5 units
Starter: €276 billed yearly (€348 paid monthly), excl. VAT. No setup fee.
Basic: $1,320 billed yearly plus $550 onboarding, $1,870 in all
25 units
Growth: €828 billed yearly (€1,068 paid monthly), excl. VAT. No setup fee.
Standard: $1,925 billed yearly plus $950 onboarding, $2,875 in all
100 units
Pro: €1,428 billed yearly (€1,788 paid monthly), excl. VAT. No setup fee.
Enterprise: $4,538 billed yearly plus $1,500 onboarding, $6,038 in all
The differences that matter
No onboarding fee
HQ charges a one-time onboarding fee of $550 to $1,500. OneRental has no setup fee, and we move your fleet and bookings by hand on every plan.
Every kind of rental its own way
HQ is built for car and van rental and adapts to others. OneRental gives each kind of rental, from campervans to excavators, its own fields, meter and kit list.
A booking site on your domain
HQ embeds a booking engine on your website and builds websites as a paid service. From Growth, OneRental gives you a booking site on your own domain.
Branches included
Every HQ plan includes one branch, with each extra branch at $50 a month. OneRental Growth includes 5 branches and Pro has no limit.
What HQ Rental Software does better
- A native iOS and Android app on every plan
- Its own telematics and integrations such as Geotab
- 15+ payment gateways and online card deposits
- A channel manager for Expedia, Kayak and Turo
- Invoices, accounting sync and a public API
Moving from HQ Rental Software in three steps
- 1Open an account and use it free for 30 days, no card needed.
- 2Send us an export of your fleet and upcoming bookings, and we enter them by hand at no extra cost.
- 3Set your prices and booking page, and new bookings start landing in OneRental.
Questions
In the first year, yes, at all three fleet sizes in our table, mainly because OneRental has no onboarding fee. HQ lists prices in US dollars and OneRental in euro, so compare the totals at your exchange rate.
Yes. Send us an export of your fleet and upcoming bookings, and our team enters them by hand at no extra cost, on every plan.
Yes. At handover and return staff mark damage on a drawing of the unit and add photos, and the customer signs on the tablet.
How we compare
We compare like with like: prices before tax, the same number of units, and monthly or yearly billing as each price list states it.
Every fact about the other product comes from its public pages. We name the site and the day we checked it next to the product’s name. “Not publicly stated” means we could not find it, not that it does not exist.
Our column is worked out from the price list and plans in OneRental’s code, so it changes with them.
Something changed or wrong? Write to support@onerental.app and we will correct it.
Try OneRental with your own fleet
30 days free, no card needed. We move your fleet and upcoming bookings in for you, at no extra cost.
Tell us what you rent
We'll answer any question about OneRental. Tell us how much you rent out and how you take bookings today, and we'll answer about your business specifically.