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Excavator rented for 3 months to a contractor, 6 daily inquiries, 12 machines on-site. OneRental keeps a machine card with engine hours and fuel and bills monthly with automatic accruals. Automatic telematics (Webfleet, Mapon, Geotab) is on the roadmap.
A contractor calls – the JCB JS220 excavator rented 3 weeks ago at a Kraków housing project needs a swap in 14 days. You open the machine card: 287 engine hours from the last reading (above the 250-hour service threshold), the assigned site, last fuel-up 4 days ago. You plan the swap: a spare JS220 sits at the yard, transport scheduled for next Monday 8 AM, transport cost added as an invoice line item. At 10 another contractor sends an online quote request for a road roller for 4 days – available, quote sent in 3 minutes.
Pain
Monthly invoices for 1–6 month contracts – manual, error-prone.
Fix
Monthly auto-billing per contract, engine hours from hour-meter, transfer and service rolled in.
Feature: Monthly auto-billing per contract
Pain
Tracking 12+ machines on-site without GPS.
Fix
Each machine card holds its assigned site, engine hours, and fuel from the last reading. Automatic Webfleet / Mapon / Geotab integration is on the roadmap.
Feature: Machine card (telematics on the roadmap)
Pain
Service plan – which equipment needs service in 50 hours?
Fix
Per-machine hour-meter threshold; once a reading above the threshold is logged, the machine gets a service alert and a rental block.
Feature: Service threshold tracking
Suggested plan: Pro
A typical yard runs 30–100 machines with long-term contracts. Pro (€119/mo billed annually, up to 100 machines) covers multi-location, custom roles, and audit log; monthly billing is a little higher.
Choose a slot that works for you – confirmations arrive instantly.
Put your bookings, fleet, and customers in one system – with a branded booking site your customers actually use. 30 days free, no credit card.